4/26/2020 Microsoft Outlook Mac Track Emails
Applies to: MyAnalytics elements are available in varying levels to users of different Microsoft Office 365 and Microsoft 365 plans. See MyAnalytics plans and environments for details. Also see How do I find my plan?
Did you ever miss an important email or forget a commitment you made to your co-workers? Do meetings and emails tend to take over your calendar? Do you ever wish to see reminders for 1:1 meetings with your manager, direct reports, or other top collaborators? Would you like to be notified if an upcoming meeting doesn't have a quorum?
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After not being able to find the missing subfolder within Outlook for Mac, I went to the web version of Outlook and could see the 'Courses' folder, but there were no emails or subfolders within. Then, I tried to do a global Mac search for keywords of content I knew were within the 'Courses' folder.
If your answer to any of these questions is yes, the Outlook add-in provides actionable insights to help you stay on top of your tasks and get more done.
This add-in is an extension of your Outlook experience and works within Outlook to help you gain focus time, maintain your work relationships, plan time away from work, and improve your overall work-life balance.
Note
Only you can see your data, see Privacy FAQ for details.
What you might see
In Outlook, open the add-in by selecting the Insights icon in the Outlook Home ribbon. If you are using Outlook on the web, open an email message, select the ellipsis (..) in the top-right corner of your email message, and then select Insights. (For easier access in Outlook on the web, you can pin the Insights Add-in to the quick access pane. See Pin the add-in for details.)
You'll see Insights similar to the following in the right pane in Outlook:
When you get back, Insights helps you catch up on important email and review new documents and activity that occurred while you were away:![Insights welcome back](././images/mya/overview/insights-welcome-back.png)-->
Email read statistics
Insights can tell you how many people have opened your email and the average time they spent reading that email. In general, it informs you about email that you sent to five or more Office 365 users who are internal to your organization. (For more information about which email messages are reported about, see Reporting details.)
After you send an email message, it can take up to 30 minutes before Insights informs you about it. If the email is sent from a delegated mailbox with 'send on behalf' permission, the delegate can see the read statistics.
Insights shows the open rate for the sent email that is open in Outlook. It also groups open rate information for qualifying sent items into a single summary card that you can select and expand to see a more detailed view.
Microsoft Outlook Mac OsxReporting details
Insights does not display read information about every email that you send, such as in the following circumstances.
Requirement: qualifying messages
Read statistics are shown only for qualifying messages. A qualifying message is an email message that is sent to five or more qualifying recipients. A qualifying recipient is a person who is in the same company as the sender and has a cloud mailbox. Distribution lists are expanded before counting qualifying recipients.
Exceptions to qualifying messages
Insights does not report about email messages in the following categories:
Open rate
The Insights add-in reports the open rate within 30 minutes of when qualifying email was sent by you, as shown in the following table. Note the following:
MyAnalytics respects user privacy; this is why approximated values are reported and individual recipient information is not shown. For more details, see the Email read rates. To see who opened an email, use Outlook's request read receipts.
To see read information about sent emails
Follow up on your tasks
MyAnalytics can help you follow up on requests you asked of others in email. MyAnalytics will automatically find tasks you requested of others based on your sent mails. For example:
For one or more of these types of requests in your sent email in the last 14 days, you'll see a follow-up summary card in your Outlook Insights panel.
To see your follow-up card
Meeting preparation
Meetings are vital for healthy collaboration. Better meeting practices can improve productivity, information sharing, innovation, decision-making, and team connectedness. Read more about best practices for running effective meetings in this playbook.
The meeting preparation card shows you a list of upcoming meetings that you have organized, and it helps you evaluate whether each meeting is ready to go.
To view and use the meeting preparation card
These insights cards inform you of the following:
This card shows the Attachments section in its expanded state, which lets you see more details about the attachments:
Microsoft Outlook Mac Track Emails 2016Pin the add-in
If you're using Outlook on the web, you can pin the Insights add-in to the quick access pane for easier access.
To pin the add-in to the quick access pane
![]() Privacy by design
Microsoft office for mac student. The Outlook add-in preserves all the data-subject rights afforded by GDPR. The insights you see in the add-in are only available to you. No admin or manager can see these insights. They are computed as needed, from the your email and meeting information, and are never stored outside your mailbox.
Additionally, the add-in begins processing data for insights only after the first time you open it. Learn more about how Microsoft protects your privacy.
Opt out of the Insights Outlook add-in
Note
Qq Mail
It might take up to 24 hours for your saved changes to take effect.
If I am opted out, can I opt back in?Microsoft Outlook Mac Track Emails Free
Yes; if you opt yourself out or if an admin opts you out, you can opt back in any time to regain access to the Insights Outlook add-in.
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